The Archbishop Lanfranc School

Booking and Payment

• enquiries must be directed to the school's lettings officer
• applications for hiring must be made on the school's official booking form
• the minimum period for which a charge for hire will be made is two hours
• charges are inclusive of the cost of utilities, personnel and parking
• provisional bookings will be held for 7 days, prior to the receipt of the booking form and deposit
• no use of the premises by the hirer shall commence until the full fee has been paid
• payment must be received at least one month prior to the function
• in addition to the hiring fee, the school will require a deposit to secure the reparation of any damage which may be occasioned, as payment for the over-running of the agreed times and for extreme circumstances where extra cleaning is required
• such deposits will be returned less the amount the school may deduct to cover these costs
• hirers must state the maximum number of people expected and the school reserves the right to limit the number of people admitted dependent upon the type and size of the accommodation hired
• all hiring is subject to the hirer or the authorised representative occupying and vacating the premises at the stated times - should the event over-run the stated time, the hirer will be liable for extra fees
• in the event of the hirer not arriving within 30 minutes of the agreed starting time, the premises will be secured and the let considered cancelled - in this event, no money will be refunded
• if the hiring finishes earlier than the stated time, a responsible person must remain on the premises until a caretaker arrives to lock up
• the hirer must sign the caretaker's letting sheet to confirm that the hiring has been completed within the terms of the agreement
• the school reserves the right to refuse without explanation any application and to cancel the hiring at any time without written notice
• on the termination of the hiring under the above condition the school shall return all or part of any money paid but shall not be under any liability for any loss or damage aring out of such termination

Exclusions

• the hirer may not assign or sub-let the use of the premises to any other person
• the school buildings and site are an entirely non-smoking area
• nails, tack, screws etc must not be driven into anyof the walls, ceilings, floors or fittings, or selotape used to affix anything on to a wall, window or any other surface
• no alterations or addition to the electrical installation shall be made and no equipment or apparatus is to be connected to it without prior agreement
• it is strictly forbidden to interfere with the the noise meter and alter the settings agreed with Croydon Environmental Health and Trading Standards Department
• no tables or fixed furniture in any rooms shall be disturbed or moved or apparatus introduced without prior arrangement
• no furniture, instruments or equipment belonging to the hirer may be left or stored on the premises without the agreement of the caretaker and if permission is granted, the hirer's goods are stored at his/her own risk
• notices must not be exhibited on any part of the premises without prior agreement of the school
• any hiring is subject to the condition that the premises will not be used for political purposes or the teaching of any party politics or the public exhibition of films
• the premises are not licensed for public entertainment and consequently the collection of money for admission and advertising any entertainment to the general public can not be permitted
• no alcohol may be sold on the premises
• the hirer and those attending any function must not enter parts of the site other than those included in the booking agreement
• the school does not undertake any responsibility for
  • loss or damage of any goods or effects belonging to the hirer or any other person present
  • injury to any person attending the premises unless the injury results from the school's negligence
  • any breakdown, leakage, fire or accident rendering necessary the closure of the premises nor for any interruption of the hiring for repairs or renewals consequent on any such breakdown, leakage, fire or accident

• parking is at the risk of the vehicle's owner, is only allowed on hard surfaces and is controlled by the school's caretaking staff
• the hirer must control the consumption of alcohol of those in attendance and the school reserves the right to insist on the ejection of any person who is acting in a disorderly fashion, whether as a result of consumming alcohol or for any other reason
• in exceptional circumstances, eg, fire, flood or other emergency situations, the school reserves the right to suspend the hiring until the premises are made safe
• the hirer shall ensure that noise is kept to a minimum at all times and especially when exiting the site
• in the case of youth and junior organisations, a sufficient number of responsible adults must be in charge for the period of the hire and ensure adequate supervision of all areas of the site to which children have access
• the hirer shall undertake to see that the premises are used in an orderly way and for the purposes only for which they are hired
• the hirer shall reimburse the school the cost of making good any damage to the school's property arising from the hiring
• the hirer shall not use or permit the use of the premises for the sale of goods by way of competitive bidding unless the sale is for the purpose of assisting the funds of any voluntary organisation whose activities are not carried out for the profit and the whole, or substantially the whole, of the proceeds are devoted to the funds of the organisation
• the school reserves the right to refuse entry to the premises at all times in the interests of the health and safety of those present

Conditions of hiring the school kitchen

• hirers are entitled to use the two large cookers in the centre of the kitche, the cool area of the front counter, a refrigerator and deep freezer
• hirers are not entitled to use the deep fat fryer, microwave, dishwasher or any other kitchen equipment nor should any portable cooking equipment be set up and used inside the kitchen
• the kitchen must be left clean and tidy, with no traces of food or liquids on the floor, cookers or worktops
• all rubbish must be put into black plastic sacks must be securely tied and placed by the rubbish compactor adjacent to the kitchen area